Webinar on new way to access documents from home on 1 Sept.

Whether you are on the hunt for the right tools for your remote workforce or are already working,

a webinar on a new way to access documents from home, organised by Germany’s DocuWare in partnership with local agent Gestetner of Ceylon PLC, will be held on 1 September at 11 a.m.

The webinar will be hosted directly from Australia, covering how it could be best achieved with tools that have been in existence for many decades and sponsored locally by Gestetner of Ceylon’s Shan Perera. Email [email protected] to register. Registration is free.

The DocuWare solution originates from Germany and is supported by world-renowned brands, such as RICOH, and used largely worldwide. Novel features and introduction to DocuWare were rolled out for the first time in Sri Lanka by local agent Gestetner of Ceylon PLC, a well-reputed company in office automation and known for many innovative office solutions in Sri Lanka for over 50 years. When COVID-19 forced companies all over the world to send their employees home to work virtually, remote work had a big moment. 

The rush to give employees access to all the tools, including easy access to documents they would need to work from home, was a “sudden” for many employers. Companies had to look out for novel ways and tools to do this quickly. But after the early adapters settled in, what quickly became apparent to many office-based teams is that employees could be productive and focused when not in the office—in many cases, even more so. Employers everywhere began to understand that remote work really works, but only when they had been given all the right tools to be productive, such as easy and quick access to important documents.  The crisis has accelerated digital disruption and many organisations are embracing and preparing for digital workplaces in Sri Lanka. Digital communication is certainly one of those most necessary tools, but is it the only tool? Certainly not. That is why it is important to find tools and a methodology that is capable of taking care of your entire “remote work arrangement”, or most of it. The westerners have been doing it for a long time, which paid off quickly when the pandemic hit. As Sri Lankans, we have to adapt quickly, too, out of no choice, because of the new normal and rapid changes in technology. 

COVID-19 has shown the need to adapt to great tools, such as DocuWare, to support businesses to increase performance and gain sustainability, even during the pandemic.  DocuWare’s intelligent indexing allows managers and employees to instantly identify the most valuable information on a document automatically and convert it into highly structured, usable data and store it so you never have to make copies of the same document again. 

Employees can easily cut down unproductive time and focus on important tasks as this system does the operational and document management without any human intervention. In addition, employees and managers can easily retrieve any data, such as but not limited to customer history, inventory, and invoices in any form for that matter with a simple search button from anywhere in the world. Security is also guaranteed.

This tool allows managers to measure a volume of work and evaluate and understand where the projects are heading and quickly make strategic decisions. Also, managers and employees have access to archives of data, and can evaluate, approve and forward it to a third party of their choice from anywhere. In the developed world, this has been very widely used, as in the new normal, visiting an office is becoming “a thing of the past”. 

This will not only increase productivity but will also reduce operating costs, substantially eliminating physical file storage and enhancing the ability to retrieve information without hassle to make instant decisions more effectively. The system has high-security control over data, and managers can also restrict access to sensitive information or share documents selectively.